MAINTENANCE SERVICES
PLAN JOBS AND STAFF (WITH REQUIRED SKILLS)
Planning work in advance, can often be mad harder by the sudden introduction of ad-hoc work, staff sickness, or breakdowns. Visual Planning let's you keep on top of it all, with simple to understand views, that work in 'real-time', for you, your staff and even your customers, (of you want).
CONTROL OVER CHAOS
For facilities, engineering, HVAC, medical equipment, property or utilities.
Making sense of what to do first and next.
HIGHLY VISUAL
Being able to see what to do next is key.
It is horrible to drown in last-minute callouts, emergency breakdowwn, staff changes, travel problems or worse, double-bookings.
YOU NEED TO SEE WHO IS FREE, SKILLED, CLOSEST AND YOU NEED IT ALL NOW!
DECISIONS IN SECONDS
You don't have time to clheck on the status or other jobs, call all your staff, or, update them about new work.
YOU NEED ONE SYSTEM THAT DOES IT ALL FOR YOU. COLLECTS/SHARES INFO,
IN REAL-TIME.
STOP FIREFIGHTING
Manage all of your recurring visits, compliance inspections, service contracts and asset service intervals in one place. And, add-in ad-hoc work without extra stress, double-bookings, or, missed calls.
KEEP TRACK OF ALL WORK, HOURS, PROGRESS, AND WHAT IS LEFT TO DO.
AND THEN SHARE IT,
WITHOUT SITTING ON THE PHONE ALL DAY.
FOR MAINTENANCE AND SUPPORT BUSINESSES
TYPICAL SCENARIOS
If you are constantly fire-fighting, sitting on the phone (or using SMS/Whatsapp), then you are NOT PLANNING.
Create the break. Stop the fuss. Take control.
It isn't as hard as you think. In fact, it is easy.
See all work that is planned, ahead of time.
Then allocate resources to make it happen,
be it staff, vehicles, or equipment, or all of these.
Visualise bottlenecks and capacity workloads to avert stoppages
and maximise efficiency.
Apply rules and constraints to staff and apply skills, to make sure you use the right resources at all times.
Integrate with existing platforms and accounting software to simplify data transfer and to ensure fewer errors.
TOO MUCH TO SEE
Focus on what is next, or, at hand. Sort that, then do the next on the list. Only see what is important and relevent.
SHARE INFORMATION
This goes 2 ways.
Collect what you need, in real-time, from others.
Check what to do, then share with others.
ADD-IN AD-HOC WORK
The unexpected will always happen, no matter how well you plan. Accept it and work out what to do. By freeing up time, you'll be able to cope much easier.
SALES
Let us know how we can help and please email or phone us. We are always happy to talk planning.
HOW WE CAN HELP YOU!
Leveraging your data, to simplfy your business.
Who should go where - right now?
Operation clarity is the key to live scheduling and despatch. See who is free, skilled, closest and make decisions in seconds - without having to dig through spreadsheets, or call 5 people to check up first.
Stop firefighting.
Prevent problems by planning recurring work and visualising how to add-in ad-hoc work.
Then look for patterns of ad-hoc issues and allow for them in the schedule.
Stop being the messenger.
Reduce the calls from/to engineers, by sharing info from/to them via the mobile apps. Let them see jobs, record work, change the status of work, capture signatures.
Control what matters.
Track time, labour and profitability.
Are we making money on this job/contract?
Why did we overrun? Who is being most productive?
Scheduling isn't about dates, it's about margins.
Assets, not jobs, are the business.
Think about equipment, locations, customers, service history. Then add-in past faults, repeat issues, compliance records and audit trails.
Now remove the paper and share in real-time.
Scale without more staff.
Automations and workflow benefits mean you grow your business without the need for more admin staff, even if you increase job throughput. Admin isn't revenue generating.
Satisfy your customers.
Make them feel that you are providing a quality service. Arrive on time, communicate clearly, schedule repeat visits without fuss and operate professionally. Look bigger than you are.
Visualise it all, in seconds.
Save old info, collect new. Then view and report in it, in seconds, thanks to the powerful database that sits underneath all of your hard work.
Data you can trust.
Different people 'see' or 'read' data in different ways. Visual Planning let's them choose how to see things. We provide the same info in different ways, with no extra work.
MULTIPLE VIEWS
Below are a selection of views that can be customised to suit your business. You don't have to use all these views.
SCHEDULE | KANBAN BOARD | GANTT CHARTS | DIARY VIEW | DASHBOARDS | REPORTING | GEO LOCATION | BLUEPRINT | API DEVELOPMENT
CUSTOMISE
Build views that work for you and your team. Show the relevent information at each stage. Display text, icons and colours to highlight key info (resources and events).
WORKFLOW
We build out your new planner to improve your existing workflow and process views. The aim is to speed up, simplify and improve your workflow.
FOCUS
Focussing on just the relevent data helps to speed up work and improve planning. Saving time throughout the workflow also allows more time to actually plan and schedule.
SEE HOW 6,000+ COMPANIES
PLAN THEIR RESOURCES
Over the last 14 years we have worked with companies in over 85 countries.
OAKFIELD SOFTWARE
